Finding Funding: A Look at Grant Databases

HIGHLIGHTS

Many clients ask where I find grant opportunities. I think the best way to locate them is through online databases.

Grant databases provide access to thousands of funding opportunities, saving time and increasing your chances of finding the right fit for your organization. Here’s a look at three popular grant databases: GrantStation, GrantWatch, and Instrumentl.

GrantStation

  • Cost: $219 per year (with frequent discounts available through partner organizations)
  • What Makes It Unique: GrantStation offers a user-friendly platform with a comprehensive collection of grant opportunities, including private foundations, government grants, and international funding. They also provide valuable resources like grant-writing tutorials and a weekly newsletter with curated opportunities. It’s an excellent choice for nonprofits that want access to both funding opportunities and educational resources.

GrantWatch

  • Cost: $199 per quarter or $699 annually
  • What Makes It Unique: GrantWatch stands out for its extensive listing of grants from government agencies, foundations, and corporations. It is particularly beneficial for organizations seeking time-sensitive funding, as it highlights grants with upcoming deadlines. GrantWatch also categorizes grants by sector, making it easy to find opportunities aligned with your mission.

Instrumentl

  • Cost: Starting at $195 per month, with discounts available for annual subscriptions
  • What Makes It Unique: Instrumentl combines grant discovery, tracking, and management in one platform. It uses AI-powered recommendations to match your nonprofit with relevant funding opportunities. Additionally, Instrumentl offers robust collaboration tools, allowing teams to track deadlines, manage applications, and monitor progress. It’s ideal for larger organizations or those managing multiple grant applications.

Choosing the Right Platform

When selecting a grant database, consider factors such as your budget, the size of your team, and the types of funding you’re seeking. If you’re focused on learning grant writing alongside finding opportunities, GrantStation may be the best fit. For time-sensitive searches and clear deadline tracking, GrantWatch is a reliable option. If you need an all-in-one management tool and have a larger budget, Instrumentl is worth the investment.

Explore these platforms, take advantage of any free trials, and find the right grant database to help your nonprofit grow and thrive.

Highline Admin

A Look Inside My Office: Where Productivity Meets Comfort

HIGHLIGHTS

They say your workspace is a reflection of you, and if that’s true, my office is a perfect blend of efficiency and warmth. I spend a significant amount of time on administrative tasks and grant applications. Therefore, I need my space to be functional and inviting. Let me take you on a little tour of my office.

The Heart of My Office: A Picture of Glacier National Park

A stunning picture of Glacier National Park hangs on the wall, right in my camera’s line of sight. This park is home to the famous Highline Trail. It serves as a nod to my business, Highline. It also reminds me of the beauty of nature. Furthermore, it highlights the importance of perseverance. It’s a daily source of inspiration, pushing me to reach new heights.

A Cozy Space with History

The original owner of our home built a three-season porch, but we converted it into a year-round office by adding insulation, heating, and cooling. Now, it’s the perfect at-home office space—comfortable in every season and an ideal blend of function and charm.

Staying Warm with a Wood-Burning Stove

Winters can be long and cold, but my wood-burning stove keeps my office cozy and comfortable. There’s something incredibly peaceful about the crackling of the fire as I work. It provides warmth, both physically and mentally, making my office feel like a true retreat.

Double Monitors for Maximum Efficiency

Working on multiple browsers, drafting documents, and managing spreadsheets need space—digital space. That’s why I have two monitors. They allow me to multitask with ease, whether I’m researching, writing, or coordinating schedules. It’s a game-changer for productivity.

A File Cabinet for the Classics

While the world is increasingly digital, sometimes nothing beats having a hard copy of important documents. My file cabinet is a staple in my office, keeping essential records organized and within reach. At the beginning of every year, I empty the file cabinet, place all paperwork from the previous year into a storage container—usually a shoebox because I like to be resourceful and use what I have—and store it away. This frees up file space and keeps me organized in case I ever need to look back. It’s a small but mighty component of my workflow.

A View That Never Gets Old

One of the best things about my office? The breathtaking view of the lake just outside my windows. In the spring, I can hear and watch the trumpeter swans as they migrate. On hot summer days, the lake transforms into a shimmering expanse of blue, reflecting the sun’s golden rays. The water looks almost glass-like in the morning before the heat rises, and by midday, the gentle ripples invite swimmers, kayakers, and boaters to enjoy its refreshing embrace. It’s a constant reminder to take a deep breath, reset when needed, and appreciate the beauty that surrounds me.

The Paper Desk Calendar: Simple but Essential

With so many tasks and deadlines to manage, I rely on my paper desk calendar. There’s just something about physically writing things down that makes them stick. Plus, having an at-a-glance overview of my schedule helps me stay on top of everything without getting lost in digital clutter.

Comfort is Key: My Desk Chair

Last but not least, my office wouldn’t be complete without my comfortable desk chair. Long hours at the desk demand good support, and my chair ensures that I can work effectively without discomfort. It’s one of those investments that pays off every single day.

My office is more than just a workspace—it’s a place where efficiency meets inspiration. Whether it’s the warmth of the stove, the beauty of Glacier National Park, or the organization of my dual monitors and file cabinet, every piece plays a role in creating an environment that fuels productivity.

Now that you’ve had a glimpse inside my office, what are the must-haves in your own workspace?

Empower Your Business: A Free Ivy League Certificate for Women Entrepreneurs

HIGHLIGHTS

Starting a business can feel overwhelming—there’s so much to learn, and the journey can be daunting.

But you don’t have to do it alone! When I began my entrepreneurship journey, I discovered an incredible free program designed specifically for women starting their own businesses. I was thrilled to find this opportunity, and now I want to share it with you.

The Bank of America Institute for Women’s Entrepreneurship at Cornell offers a free online certificate program. It is tailored for women looking to start their businesses. It also helps manage and grow them. Thanks to a partnership between Bank of America and Cornell University, this program provides access to Ivy League education. It is offered at no cost. This is an opportunity too good to pass up!

Why I Recommend This Program

I personally took this class and found it incredibly helpful. The section I found most interesting focused on Business Planning. I grew up in a family with limited extras. This taught me the value of budgeting and saving from an early age. Because of this, I have developed a strong passion for personal finances. I actually look forward to balancing my checkbook and creating budgets! That same mindset naturally translated into my love for business planning, which I now find both exciting and essential.

Pair that with a teaching background, where planning is second nature to me. I always make sure there’s a Plan A, B, and C (because let’s be honest, sometimes in a Kindergarten classroom the wheels completely fall off!). So, you can imagine my excitement when I took my first Business Planning course on creating a business pro forma.

It might sound fancy, but don’t let it intimidate you! At its core, a pro forma is simply a financial road map. A pro forma is important because it helps businesses plan for the future. It shows how much money they might make and spend, helping them make smart decisions. Businesses use it to set goals, find problems early, and show investors or banks that they have a good plan for success. It can also help you visualize how your business could perform financially in the best-case, worst-case, and middle-ground scenarios. This information is crucial to gather before launching any business venture—you need to know: What happens if my business thrives? What if it just gets by? What if it struggles? Now answer for yourself: Does your great business idea still make sense to pursue?

That wasn’t the only interesting topic you will cover in the course. You will also learn about:

🔹Creating your venture: Personal readiness and customer discovery

🔹Funding your business venture and business planning

🔹Making it legal: Different business entities (LLC, C Corp, and S Corp)

🔹Marketing including developing a brand identity, logo and tagline

Fair warning: you will have homework! But trust me, it’s worth it. As you work through the coursework, you’ll gain valuable insights. You’ll learn from knowledgeable Cornell professors. They truly understand what it takes to build a successful business. I promise—you’ll learn a lot!

How to Get Started:

Enrollment is open to women entrepreneurs across the U.S., and spots fill up quickly. Don’t wait to invest in yourself and your business!

đź”—The Bank of America Institute for Women’s Entrepreneurship at Cornell

This is your chance to gain a world-class education without the financial burden. I highly recommend it—it made a difference for me, and I know it can for you, too!

Highline Admin

From Kindergarten Teacher to Entrepreneur: My Journey

HIGHLIGHTS

My professional journey began in the classroom. I spent years as a dedicated teacher there. I had the pleasure of teaching Kindergarten through 2nd grade. During this time, I nurtured young minds and laid the foundation for their educational success.

As time went on, and I started a family of my own, my focus shifted away from the classroom. Being an Early Childhood Professional, staying at home with my kids was something I had always wanted to do. Our family slowly grew to a family of six with 2 cats and a bunny.

I loved my time at home with the kids. The most precious commodity we have in life is time. I was incredibly fortunate to spend so much of it with my children during their formative years.

Eventually, all my babies grew up and headed off to school. My once-busy days—filled with diaper changes, feedings, Lego-building sessions, and chasing kids on bikes around the neighborhood—became eerily quiet. The volunteer committees that had kept me engaged weren’t quite enough to fill the newfound space in my life, and I found myself wondering,

What’s next?

Around that time, a neighbor mentioned he needed an assistant to help with his business. That casual conversation sparked an idea: Instead of returning to full-time teaching, what if I started my own business?

Growing up, I watched my mother successfully run a small daycare from our home. She always had steady work, and the extra income made a real difference for our family. I’d always been self-disciplined, independent, and passionate about helping others—qualities that seemed like a perfect fit for entrepreneurship.

And so, I took the leap. What started as a simple idea quickly grew into something bigger, and I haven’t looked back since.

Two years later, my neighbor is still my client. I truly enjoy supporting him with all the behind-the-scenes aspects of running his business. It’s interesting. I’ve come to realize that every business has two distinct sides. One is the actual work that is done for the customers. The other is the essential back-office paperwork. The behind-the-scenes paperwork is crucial for any business. It ensures compliance with local and state regulations. It also involves managing taxes and keeping customer payments on track. And that back-office paperwork is what I excel at as an assistant. From processing weekly payroll and managing invoices to assisting with permit applications, I find satisfaction in every part of it.

It began as a small idea. Now it has grown into Highline. This is my business dedicated to providing expert administrative support for small business owners. Over time, I expanded my services to include grant writing, helping businesses secure funding to grow and thrive. I’ve had great success, including raising $50,000 for one client alone!

Building my business has been an incredibly rewarding journey. I love using my skills to support hardworking entrepreneurs. This gives them the time and resources to focus on what they do best.

Highline Admin

Highline Takes the Polar Plunge for Flight Expo

HIGHLIGHTS

A Thrilling Event for a Good Cause

February 2024, Highline took a bold step into the icy waters of Big Lake for an unforgettable Sherburne County United Way United We Shiver Polar Plunge. Despite the temperature hovering around 10 degrees, that winter had been surprisingly mild, with little snow on the ground.

As the time for the plunge neared, the atmosphere buzzed with excitement and anticipation. Divers were stationed both on the ice and in the water, ensuring the safety of every participant. One by one, groups were called up, each raising funds for a nonprofit close to their hearts.

**Thank you to J. Callahan Photography of Princeton, MN for the spectacular photo.

Highline’s mission for the plunge was clear—we were there to support Flight Expo Inc., a nonprofit organization dedicated to educating and engaging youth in aviation careers. This is an organization that empowers the next generation to take flight, quite literally, by inspiring them to pursue careers in aviation.

When Flight Expo was announced, it was our turn. With no hesitation, we sprinted toward the icy water, hearts racing in anticipation of the plunge. The goal was clear: to reach the bell at the end of the plunge before the cold even registered. And in a blur of shivering limbs and adrenaline, we did it!

Until next year’s plunge!

Emerging from the freezing waters, soaked to the bone, we raced to the warmth of the nearby warming tent, eager to thaw out and celebrate the victory of both the plunge and our support for such an amazing cause.

It was cold, it was intense, but it was all worth it—proving that sometimes, the best way to warm your heart is by taking a leap into the cold for something you believe in.

Support ‘Trial of Trust’: A Documentary About Resilience

HIGHLIGHTS

🚨 Help Fund a Documentary about Ralph DeQuebec’s Unstoppable Spirit! 🎥🔥

I’m thrilled to be working with Cast Outdoor Adventures Inc. and Rarefolks Film Company as they launch a powerful fundraiser for “Trial of Trust,” a documentary that celebrates the resilience, courage, and sheer determination of Ralph DeQuebec—a man who refused to let tragedy define him.

Ralph, a United States Marine Corps aviation ordnance technician and explosive ordnance disposal technician, lost both of his legs above the knee in a devastating 2012 explosion while serving his country. But instead of letting that moment break him, he turned it into a testament of strength, perseverance, and unshakable trust in himself and those around him.

This film isn’t just about one man’s journey—it’s about the power of the human spirit, the bonds of brotherhood, and what it truly means to rebuild and push beyond limits. It was these words spoken, “The sum is greater than its parts” that inspired Ralph to take on dog sledding. It’s a story that deserves to be told, but we need your help to make it happen.

Why support this film?
💪 It’s a story of resilience: Ralph’s journey will inspire anyone facing obstacles.
🎥 It’s a film that matters: “Trial of Trust” will give voice to veterans and individuals overcoming adversity.
🙏 Your support makes a difference: Every contribution helps bring this extraordinary story to life.

Go to the Go Fund me page to read more, donate and share:

Go fund me: Help Fund the inspiring documentary of raplh dequebec

🔥 Join us in making “Trial of Trust” a reality!

Donate today and be a part of something truly meaningful. Let’s honor Ralph’s legacy by sharing his story with the world.

Unlocking Chat GPT Benefits for Small Businesses

HIGHLIGHTS

I recently attended an AI workshop hosted by the Initiative Foundation at St. John’s University. It was fascinating to learn about the incredible potential uses of AI.

Here are a few key takeaways and uses for Chat GPT in business or your personal life:

🔹 Be nice to Chat GPT! The kinder you are, the better the responses will be.

🔹 It’s always certain but not always right. Always double check AI’s responses, it can (and will) give you incorrect answers.

🔹For small businesses and nonprofits, AI can help level the playing field. These tools allow you to compete with bigger players.

For fun: Use Chat GPT to help you plan a trip itinerary for your next vacation!

Let AI handle the busywork so you can focus on growing your business! 🌱💼

Thank You Save the Boundary Waters: Supporting Inclusion

HIGHLIGHTS

A heartfelt thank you to Save the Boundary Waters for their generous grant funding! Your support will help Cast Outdoor Adventures Inc. take 32 differently abled youth and veterans on an unforgettable adaptive canoe trip this summer. My clients and I are incredibly grateful for your commitment to inclusion and adventure! 🌊🚣‍♂

️

“Boundary Waters Adventures Create Boundary Waters Advocates”

If your organization is looking for grant writing help, send us an email @ highlinevirtual@gmail.com

Top Grant Writing Tip: Be Patient and Choose Wisely

HIGHLIGHTS

One of the most common questions I get asked is, “What are your top grant writing tips?”

The answer is simple: Be patient.

Why Choosing the Right Grant Matters

While it might be tempting to apply for every grant that comes your way, it’s crucial to focus on opportunities that align with your organization’s mission and needs. If you feel like you’re forcing a solution that doesn’t quite fit, it’s probably not the right grant for you.

Take your time to carefully evaluate each opportunity. Applying for grants that are a good fit not only saves you time but also improves your chances of success. So, slow down, be strategic, and ensure that your efforts are directed toward grants that truly support your goals.

Need Help with Grant Writing?

If you’re looking for professional grant writing assistance, contact us at Highline. Our team specializes in helping organizations identify the best grant opportunities and craft compelling, effective grant applications. Let us help you secure the funding your organization deserves!

By following this strategy, you’ll be able to streamline your grant writing efforts and set your organization up for success.

We’re here to help you find the right grants and craft strong, compelling applications.